Payroll and Human Resources Administrator

Wallingford, CT

The Payroll and Human Resources Administrator utilizes the HRIS software to manage and administer payroll functions for approximately 400 + employees, while providing a high level of customer service to clients regarding pay-related and human resources matters. 

This is a full-time, non-exempt, benefits eligible, & year-round position.

Duties and Responsibilities:

  • Responsible for the entire bi-weekly payroll function which includes processing bi-weekly payrolls, preparing necessary accounting, journal entries, and payroll reports, employee maintenance records, and manages tax withholding questions and changes.
  • Maintains all active and terminated payroll files abiding by all federal, state, and department guidelines/regulations.
  • Corrects payroll related errors including, but not limited to direct deposit transactions, hours worked, PTO accruals, benefits deductions, employee information changes, etc.
  • Manages the electronic time and attendance system for hourly paid employees.
  • Provides support and management of the entire HRIS database and applications, compiling data for reports and surveys.
  • Administers TIAA-CREF reporting and on-line payment submissions, ensuring ERISA compliance.
  • Track employees’ paid time off balances, ensuring non-exempt employees are accruing the correct number of paid balances.
  • Respond to employees’ payroll related questions and resolve issues.
  • Assist employees with general HR related questions matters.
  • Support and train new employees on the use of the electronic timesheet software and hourly punching guidelines/policies.
  • Follow existing internal payroll auditing procedures.  Self-monitor payroll processes and run internal audit reports to maintain compliance with employee deferral maximums, tax withholding, health savings accounts maximums, garnishments, and other deductions.


  • Bachelor’s degree, OR associate degree with additional 2 years’ processing full cycle payroll for minimum of 250 employees. 
  • Minimum of two years’ experience processing full-cycle payroll plus 1 year of experience working in a human resource environment with HR duties. 
  • Licenses & Certifications:  None required, human resources or payroll certification preferred.
  • Specialized training in:  Electronic record keeping, employment laws relevant to payroll and taxes, as well as Connecticut and Federal Labor Laws including FMLA, FLSA, ADA, EEO, ADEA, ERISA, etc.
  • Proficient in Microsoft Office and expertise with automated HRIS/payroll and time and attendance software.
  • Strong customer service orientation with both internal and external contacts.
  • Excellent organization skills with strong attention to detail.

Essential Characteristics:

  • Creative, with strong analytical and organizational skills.
  • Motivated to provide a high level of customer service to stakeholders, in a professional manner.
  • Excellent verbal, written, and interpersonal skills for interaction with the various entities within the school community, as well as with vendors and technical/customer service representatives.
  • Ability to work independently and collaboratively.
  • Familiarity with Microsoft Office and HRIS/payroll software.
  • Ability to multitask, establish priorities, and meet deadlines in a fast-paced environment.

Working at Choate: Choate Rosemary Hall is a coeducational, independent secondary school located in central Connecticut with 850 boarding and day students and over 350 employees. Choate serves intellectually gifted and motivated students of diverse backgrounds from across the globe whose commitment to serious study is enhanced in an academically challenging and personally supportive setting.

Choate provides students with transformative and meaningful experiences that instill lifelong habits of learning, leadership, and service, shaped by innovative and passionate educators. Teaching faculty at Choate are innovative, collaborative, and committed to our students' intellectual, social, emotional, and character development. Our faculty understands that each of our students has the potential for growth and works to encourage students to develop their own ideas and voices in learner-centered environments.

For its students and employees alike, Choate strives to be a diverse and inclusive community where all feel valued and embraced. On our campus, principled individuals from diverse backgrounds are united through common purpose, active engagement, and mutual respect. We celebrate difference and the richness of our varied backgrounds and experiences. Recognizing that working in an inclusive community can also present challenges, we embrace those challenges through ongoing dialogue and interaction, enhancing empathy and appreciation for those whose perspectives differ from our own.


Choate prohibits in all its programs, including hiring and employment practices, discrimination against or harassment of any member or group based upon age, gender, race, color, national origin, ancestry, religion, marital status, sexual orientation, disability, genetic information, gender identity or expression, veteran status, or any other category protected by Connecticut or federal law, except in the case of a bona fide occupational qualification.